Administration Manager

Summary

BFIS seeks a motivated and diligent Administration Manager to work in close partnership with our Finance and Operations Director. This strategic, hands-on role will oversee the school’s financial and administration processes, including review of commercial partnerships and data protection compliance.

The ideal candidate will have a background in procurement, incorporating technology into daily processes, solid general understanding of how an administration department works, with exceptional attention to detail. This person will play a key role in ensuring efficient operations and supporting the financial department short/long-term goals

Directly Reports to Finance and Operations Director

Responsibilities

  •  Supervision of accounting closings and preparation of reports.
  • Oversee audits and ensure tax, regulatory, and accounting compliance.
  • Manage budgets, forecasts, and cash flow.
  • Cost analysis and control.
  • Ensure the implementation of solid internal controls.
  • Evaluate vendor proposals and negotiate contracts to protect the organization’s interests and ensure compliance.
  • Responsible for ensuring that contracts include Data Protection agreements
  • Lead improvements in financial processes, guiding restructuring and technological modernization.

Qualifications/ Experience/Knowledge

  •  Degree in Finance, Business Administration, Law, or similar.
  • 3-5+ years of experience in management roles within finance/administration departments.
  • Strong knowledge of financial regulations and auditing.
  • Proficiency in MS Office (advanced Excel).
  • Spanish, Catalan, and English.
  • Integrity and professional ethics.
  • Leadership and teamwork.
  • Process and workflow management.
  • Analytical, proactive, and continuous-improvement mindset.
  • Broad understanding of the internal functioning of an organization.

Visit our website for more information on the job requirements, and if you meet them, we encourage you to apply via the BFIS website: https://www.bfischool.org/about-us/careers